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6 Best Communication Apps to Use While Working from home

communication apps

Working from home has been the new set up ever since the pandemic period. Most people worldwide spend time doing their jobs and daily routines in their respective homes. However, this approach is not always applicable to everyone.

Some find the WFH as unproductive for them since there are distractions at home. On the other hand, some people are getting used to this setup and they are more productive than in the office.

To keep performance efficient, most WFH groups are using different tools to monitor their work. Some are having regular meetings on a daily or weekly basis. Now, what are the best communication apps to monitor your team?

1. Zoom

You can manage your team collaboration through Zoom. You have the option to choose between free or premium accounts. In a free version, you can have unlimited meetings and host up to one hundred (100) participants. This tool offers up to 30 minutes to 40 minutes time limit for the group or one-on-one conversation. You can also use different virtual backgrounds whenever you have a meeting. It has a high-definition video, clear audio, and chat features for a great communication experience.

The free package also supports customer queries using their ticket, web conferencing features, video recording, screen sharing, and more. It has user-friendly features and you will not get lost in navigating the application. If you want to access the user, account, and room management, you need to sign up for a premium version.

2. Go to Meeting & Go to Webinar

When it comes to webinars, these tools provide an exceptional advantage due to their features and settings. Most hosting agencies used this tool to support their presentation and meeting virtually. This tool has user-friendly features in which it makes the navigation and accessibility convenient. You only need a link to share and join meetings.

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It is simple to use and it does not require much information. Moreover, the webinar allows you to attach the reading materials for the meeting. The audience can click on these files and they can download it themselves. It is convenient especially when taking notes or doing minutes.

3. Microsoft Teams

Previously, Microsoft integrates skype for business in its features. However, it replaced this tool and created its own instant messaging and video conferencing app. They must improve the accessibility and communication features of the office 365 and outlook to compete with the market.

Hence, they created the Microsoft teams that allow the user to chat and call like a Facebook messenger app. It contains GIFs, emojis, and other plugins to make communication efficient and effective. You can also use this tool for screen sharing and upload images or files. If you have an outlook email, you do not need to separately login in your teams and it will automatically pop up on your screen.

4. Slack

Slack is a popular application in Western countries due to its similarity with Facebook messenger and Microsoft Teams. It also allows users to create groups and chat privately in that team. You can also fully enjoy its chat, call, and video features for the best communication experience.

This tool also offers an interactive messaging layout which makes the communication enthusiastic and lively. You can use this app for free and you can integrate other apps such as office 365, Google Drive, and more. However, you will need a premium account to have a secure collaboration and multiple face-to-face group communication.

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5. Outlook

Microsoft office tools offer a private and secured communication via emails using their outlook app. It comes with a neat, professional, and modern layout. You can also use the MS applications and directly paste it on your emails such as tables, graphs, and more. It also contains various features and plugins that you can use to make your work efficient and effective.

It also displays the thumbnail of the link in the email. For instance, if you want to share an article from paper writing help online, you can just paste the URL in the message box and the preview will appear. It almost works similarly to a Gmail, but it contains more streamlined functions. What makes it distinct from the rest is, you can use a Harmon.ie or one mail place app to create a file that contains the email content and attachments. You do not need to print the email as PDF and download the attachment separately.

6. Gmail   

Globally speaking, Gmail is a popular office tool across any country. It is a simple interface and user-friendly functions make it a jack-of-all-trades application. It functions like the Outlook in which it contains hangouts as its chatting tool. You can also choose a background on your email to make it professional and personalized. Since this is a Google product, you can use the various features along with this email tool as follows:

  • Google Search
  • Google Maps
  • YouTube
  • Plays tore
  • News
  • Meet
  • Contacts
  • Google Drive
  • Translate
  • Calendar
  • Photos
  • Duo
  • Shopping
  • Docs
  • Sheets
  • Slides
  • Books
  • Hangouts
  • Jam board
  • Classroom
  • Earth
  • Collections
  • Arts & Culture
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You can also add various features that can help you perform work productively. You can categorize and filter the messages at your convenience. Furthermore, you can integrate the email with different tools such as Zoom, Cisco WebEx, Trello, Slack, DocuSign, Dropbox, and more. When it comes to security features, you can always enter two-step authentication functions to make your email safe and protected from any cyber hacks.

Are you using any of these apps?

Communication is the key to keep the business running and make the workers productive. Without it, the company will not have any direction. In a work from home setup, it is challenging to make the teamwork together because there are no live cameras to monitor every employee. You are not sure whether they are doing their job properly.

By using the apps above, you can have a systematic communication and monitor your employees properly. You can also do presentations virtually as if you are doing it in a physical office.

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