Many people do not want to compress the image while exporting a Word document, PowerPoint presentation or Excel spreadsheet because that might break the overall appearance of the file. If you are one of them, then you can disable image compression in Office 365 apps. No third-party app, add-on, or service is required for this job, as the feature is built-in.
What is image compression in Office 365 apps?
You can insert an image in Microsoft Word, Excel, etc. to make it a media-rich file. You cannot see the compression while adding as it happens in the background. However, if you save the file or export it in PDF or so, you can see a minor difference.
Image compression lets you decrease the image file size so that the file consumes minimal storage on your hard drive. This option is handy when you have a large document, and you do not want to create a 20 MB or 30 MB document file. However, if you want to save all the documents in original image quality, you need to turn off image compression in Word, Excel, etc.
What happens when you turn off image compression?
If you have a small document, you may not notice the difference. Nonetheless, if you have a large file with a lot of images, you can find the file size difference. In other words, Microsoft Word or other Office apps will save the data in a smaller size. For your information, this post includes Microsoft Excel (Office 365) screenshots. However, you can perform the same steps in other apps as well. Unfortunately, this functionality is not available in the web version of Word, Excel, etc.
How to Turn Off Picture Compression in Office 365 apps
To disable image compression in Office 365 apps, follow these steps-
- Open an app and go to File > Options
- Go to Advanced tab
- Find Image Size and Quality label and make a tick in the Do not compress images in file checkbox
- Select High fidelity from Default resolution list
- Save your changes.
Let us see this in a bit more detail.
Open Microsoft Excel and click the File option. Here you can find a button called Options. After clicking on it, you need to switch to the Advanced section.
Now find out the Image Size and Quality label and choose the spreadsheet on which you want to apply the new settings. Following that, make a tick in the Do not compress images in file check box.
Now, you need to choose Hide fidelity from the Default resolution drop-down menu and click OK to save the changes.
Now, if you save the spreadsheet, images will not be compressed.